The 11 Best Apps for Contractors to Grow Your Business

As a contractor, your time is precious. Between managing your team, scheduling and executing projects, and keeping clients happy, it can be challenging to keep things from falling through the cracks. That’s where the best apps for contractors come in. In today’s tech-driven world, there are a plethora of mobile applications designed specifically to help contractors manage their businesses more efficiently, boost productivity, and increase profits.

In this article, we’ll explore the top apps that can help you streamline your workflow, stay organized, manage your finances, and enhance your overall productivity. Whether you’re a seasoned contractor looking to streamline your business or a newbie who’s just starting their contracting journey, you’ll find valuable insights in this comprehensive guide.

Key Considerations for Choosing a Contractor App

A good contractor app can help you streamline these processes, reduce manual labor, and increase efficiency and accuracy. But the wrong app can cause you more headaches than it’s worth. Let’s go over some key factors to consider as you research the different options on the market. 

→ Ease of use: A good app should be intuitive, user-friendly, and require minimal training and support. After all, you don’t want to spend more time learning how to use an app than actually using it to get your work done. Look for an app that has a simple and clear interface, easy navigation, and customizable settings. Also, consider if the app offers a demo or trial version so that you can test it out before committing to it.

→ Functionality: A contractor app should have features that address your specific needs and challenges. For example, if you often work on multiple projects simultaneously, you may need an app that allows you to track and prioritize tasks across projects. If you frequently communicate with clients and team members, you may require an app with messaging and file-sharing capabilities. If you need to generate estimates and invoices, you may look for an app that automates these processes. 

→ Cost: Of course, cost is always a factor when making business decisions. A contractor app can range in price from free to hundreds of dollars per month. However, it’s crucial to consider the cost not only in terms of dollars but also in terms of the value it provides. A cheaper app may lack essential functions or have limited support, while a more expensive app may offer features that you don’t need or use. Evaluate the cost based on your budget, the ROI, and the long-term benefits.

→ Compatibility with existing tools: Lastly, it’s essential to consider if the contractor app is compatible with your existing tools and workflows, such as your accounting software, CRM, or calendar. An app that can seamlessly integrate with your current tech stack can save you time and effort and prevent duplicate data entry or errors. Many apps offer integrations with popular tools, so check if they support the ones you use.

Why are these criteria important for contractors specifically? The answer is simple: Contractors have unique needs and challenges compared to other professions. As a contractor, you often work on multiple projects simultaneously, deal with tight deadlines, communicate with diverse stakeholders, manage materials and supplies, and handle finances. By considering the ease of use, functionality, cost, and compatibility of a contractor app, you can choose the right one that empowers you to focus on what you do best: delivering quality work.

The Top 12 Apps for Contractors

1. Podium

Podium is an excellent app for contractors who want to improve their customer interaction and reputation management. Its features include online review management, customer feedback, and messaging. Podium makes it easier for contractors to stay connected with their customers and request feedback on their work. It integrates with a variety of tools, and you can try it out for free to see if it’s right for you. 

2. Procore

Procore is a project management software that provides contractors with a comprehensive set of tools to manage all aspects of their projects. Its features include document management, budget and cost tracking, scheduling, and more. Procore can help contractors to streamline their work process, minimize mistakes, and keep all stakeholders informed throughout the project. On the downside, some features may be unnecessarily complex or too expensive for small contractors

3. PlanGrid

PlanGrid is a cloud-based construction management software that helps contractors manage and share project plans, including 2D and 3D. It offers real-time collaboration tools that allow different team members to work together and make changes in real time. PlanGrid can streamline the construction process and help you to stay on top of your construction projects. People do complain that the free version has limited features and premium features can be costly—especially for smaller contractors.

4. QuickBooks

QuickBooks is a popular accounting software that can be used to manage your business finances. It has features such as invoicing, payroll, and expense tracking, which can help contractors to manage their finances efficiently. QuickBooks Online can help you to track your payments and expenses, manage your cash flow, and prepare financial reports for your business. Keep in mind, some users have expressed that this software has a learning curve to use it effectively

5. Fieldwire

Fieldwire is a mobile and web-based project management software that can be used by contractors to manage their projects. Its features include task management, document management, field reporting, and more. Fieldwire can help contractors to streamline their work process, minimize mistakes, and keep all stakeholders informed throughout the project.

6. ClockShark

ClockShark is a mobile time-tracking software that can be used by contractors to track their time and manage their workforce. Its features include GPS tracking, project management, custom fields, and more. ClockShark can help contractors to track their time accurately and manage their workforce efficiently. As with some of the other options on this list, some ClockShark features may be complex or out of budget for small contractors

7. Joist

Joist is an app designed specifically for contractors that provides a comprehensive set of tools to manage their business. Its features include invoicing, estimates, payments, and more. Joist can help contractors to manage their finances, create estimates, and invoice their clients. One thing to keep in mind is that Joist’s integrations may be limited compared to the rest of the options presented above.

8. Xactware

Xactware is a project management app that can help contractors estimate costs, prepare quotes, and manage contracts. The app provides advanced features to help contractors improve their accuracy, efficiency, and profitability. Xactware provides a wide range of tools to help contractors with estimating, pricing, and managing contracts. It also integrates with other software such as QuickBooks and Sage. The pricing model can be a bit steep, and some features can feel overly complicated, making it less suitable for small businesses. 

9. Workzone

Workzone is a project management app that can help contractors manage their tasks, teams, and timelines. The app offers a range of tools that can be customized to suit the needs of any project, helping to ensure that everything is running according to plan. Workzone is particularly useful for contractors who have multiple projects running simultaneously, as it can keep everything organized in one place. Keep in mind that the feature set may be limited for contractors with more complex requirements. 

10. Sage

Sage is an accounting and financial management app that can help contractors manage their business finances and monitor cash flow. The app offers a range of tools for creating financial reports, tracking expenses, and managing payroll. Sage100 Contractor also provides a real-time view of a contractor’s financial operations, which can help them stay on top of their business. Some users say that the interface can be a bit outdated, and non-accounting professionals may find it challenging to navigate. 

11. Dropbox

Dropbox is a file-sharing app that can help contractors keep track of all their important documents, images, and files in a centralized location. Dropbox offers several features, including file sharing and syncing across devices, making it easy for contractors to access their critical information on the go. The app is particularly useful for contractors who work with large files or have several projects running simultaneously. The app provides a quick, user-friendly way to store and share files with colleagues and clients. The data is accessible across devices, making work more accessible and convenient, but there is a risk of data loss or security breaches if not adequately managed. 

Frequently Asked Questions

1. Are apps for contractors expensive?

You can find an app to fit just about any budget. Some apps are free, while others may require a small fee or subscription. However, compared to the potential cost savings and increased efficiency that these apps can provide, the investment is well worth it.

2. Do I need to be tech-savvy to use apps for contractors?

Most apps are designed to be user-friendly and intuitive. Additionally, many apps include tutorials, walkthroughs, and customer support to help users navigate the software. That being said, it’s important to do your research and choose an app that you feel comfortable using. 

3. How can apps for contractors help me save time and money?

Apps for contractors can streamline many aspects of the job, including project management, communication, and invoicing. By automating these processes, contractors can save time and reduce the potential for errors and miscommunications. Additionally, by having a clear overview of all tasks, deadlines, and expenses, contractors can make more informed decisions, optimize their workflow, and ultimately increase their profitability.

4. How do apps for contractors improve client satisfaction?

By arming yourself with the right tools, you can stay in constant communication with your clients and provide real-time updates on the progress of their projects. Additionally, by having all pertinent information in one place and being able to quickly generate accurate invoices, clients will appreciate the efficiency and professionalism of your services.